RFQ Management System – DBS Bank

About the Platform

The RFQ Management System is a secure and scalable web-based application developed for DBS Bank
to streamline the end-to-end Request for Quotation (RFQ) lifecycle. The platform centralizes vendor
communication, quotation submissions, evaluation workflows, and approval processes into a unified
digital system, improving operational efficiency and governance compliance.

Core Features

• Create, manage, and publish RFQs across departments
• Vendor onboarding and secure vendor participation
• Automated quotation submission and tracking
• Multi-level approval workflows with audit trails
• Comparative bid analysis and evaluation dashboard
• Document management and version control
• Email notifications and real-time status updates
• Comprehensive reporting and export functionality

Workflow Capabilities

• Draft → Publish → Vendor Submission → Evaluation → Approval → Award
• Role-based access control for procurement, finance, and management teams
• Automated compliance checks and validation rules
• Secure document uploads and encrypted data storage

Security & Compliance

Built with enterprise-grade security standards, the system ensures secure authentication,
encrypted communication, and strict access controls aligned with banking compliance requirements.
All RFQ activities are logged for transparency and audit readiness.

Technology Stack

• Backend: Java Spring Boot
• Frontend: React.JS
• Database: SQL (Relational Database Management System)
• Architecture: RESTful APIs with modular service design
• Authentication: Role-Based Access Control (RBAC)

Purpose

The RFQ Management System was developed to modernize procurement operations within DBS Bank
by reducing manual processes, enhancing vendor transparency, accelerating approvals, and
ensuring structured decision-making backed by data-driven comparisons.